How to Plan an Event in Toronto on a Shoestring Budget

How to Plan an Event in Toronto on a Shoestring Budget

Have you ever had an event come in under budget? In Toronto? Probably not!

Newcomers to Toronto event planning are usually shocked by how insanely expensive an event can become, and insanely fast. They might have a reasonable budget laid out for their event on a napkin, but soon sky-high prices for Toronto event spaces, food, serving staff, parking, and any dozen unforeseen circumstances can cause that budget to balloon 2X or more. The result might be a successful event, but could also be quite a hit to your pocketbook.

But does it really have to be that way? Luckily, there are strategies you can implement when planning an event in Toronto on a shoestring budget. We have to be honest; it can still be tricky. There are a lot of factors to navigate. Rents are still incredibly high in the GTA, and the demand for Toronto event spaces has gone through the roof. But here are a few tips that can help you plan an event in Toronto on a shoestring budget.

Find a Unique Toronto Event Venue

The thing about finding Toronto event spaces is that the demand for wedding space has pushed all the prices up. Even if your event isn’t a wedding, classic event spaces like the ballroom at the Palais Royal, the Fermenting Cellar in the Distillery District, and the gardens of Casa Loma are all costly. And the people who own/run those venues KNOW how popular they are. They can charge whatever they want, with the full knowledge that they will be fully booked for the year, regardless of the price.

Top-tier Toronto event spaces aren’t the only expensive venues. Increased rates spill down to the smaller and less well-known venues as well, driving up the price far beyond the levels of someone trying to throw an event on a shoestring budget.

So, what’s the solution? Are you supposed to hold your event in a barbershop? Well, actually… Yes! It’s time to think out of the box, and the results can be unique, affordable, and so much more interesting than those traditional venues.

There is so much demand out there for Toronto event spaces that looking into alternative spaces can absolutely rescue the budget of your event! Unique spaces offer not only massive cost savings but also provide exciting locations that could become the talk of the event scene!

What kind of Toronto Event Venues are we talking about? Everything from restaurants to art galleries, retail stores to patisseries! Small businesses who are struggling with their own high rental costs are looking for ways to augment their income and support their bottom line. This means that there are tons of potential Toronto event spaces out there, just waiting for you to take advantage.

That’s where Unique Spaces comes in. We offer listings of unique Toronto event venues that are much more interesting and cost effective than traditional venues. Have a look at what’s available and let these unique ideas guide the direction of your event!

Toronto Event Planning: Call in Favours

Calling in favours is just another type of currency! It can save you big bucks, just as long as you’re willing to owe someone a favour in return in the future.

If you have friends who work in any aspects of the Toronto event planning industry, now might be a good time to call them. Is one of your old friends a florist? Now’s the time to renew the friendship. Does your neighbour have a printing business? That would be perfect for your event postcards. What about staff to help at your event? Now could be the time to hire some nieces and nephews at a reasonable price. If you’re really lucky, you might be able to score some “cheap” food that your event guests will love! And if you have a friend who has a Toronto event space available, you might be able to get it for a reduced price. Send out the call on Facebook to your friends and contacts. You never know who might come to your rescue!

Event Planning in Toronto: Use a Professional

“Wait a minute,” you might be saying, “I want to save money! Hiring an event planner will cost me even more than I’m already paying!” Not necessarily.

There’s a reason why Toronto event planners are professionals. They know every in and out of the Toronto event scene. They know the venues. They know all of the caterers. And, most importantly, they know every single area where you can save some money.

All you have to do is give the Toronto Event Planner your budget, and see what they can come up with. You might be surprised by what magic they’re able to work. They might be able to find vendors and locations who would be willing to cut you a deal. By yourself, you’re an amateur, struggling to extend your budget even a little bit. With a Toronto Event Planner at your side, you’re not only going to be able to get the most out of every dollar, but they’ll also be saving you a massive amount of stress. Trust us: Putting on an event is hard work! If you have someone doing the “dirty work,” you can instead focus on the big picture. A Toronto Event Planner can be worth every penny, maybe even saving you money in the end!

Toronto Events: Think Outside the Box

If you’re tired of being gouged left, right and centre for event planning in Toronto, there are creative ways to pull of your event on a shoestring budget. You just have to think outside the box. And remember, instead of dishing out big bucks for traditional Toronto event spaces, there are alternatives out there!

The first thing to do to pull off a successful event on a shoestring budget is to find the right venue. To discover how a unique space can transform your event into something truly extraordinary, we invite you to visit our listings page to see our unique Toronto event venues. If you have any questions, don’t hesitate to contact us!

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